Sacramento Police Department

Thursday, October 30, 2014

Requesting Reports FAQ

How can I get a copy of an accident report?

Online

Motor vehicle accident reports, written by the Sacramento Police Department, are available for purchase online. Some accident reports may not be available online as a result of the following:

  • A Sacramento Police Officer did not respond to the scene of the accident.
  • The accident occurred on private property.
  • There were serious injuries and/or a fatality as a result of the accident.
  • The accident was a hit and run.

The Sacramento Police Department reserves the right to further restrict the availability of online accident reports. Cost of an on-line report is $5.

Request An Online Accident Report

Reports are typically available five to ten days from the date of the accident. If your report is not available after ten days, please contact the Records Division at (916) 808-0620.

By Mail

Traffic reports can be released to authorized persons such as the victim, the victim's representative, or as provided in Section 20012 of the California Vehicle Code. To request a copy of an accident report by mail, please provide:

  • The party/parties involved in the collision and their addresses, if known.
  • The insurance policy number if the requestor is an insurance company.
  • A release from an involved party if the request is from an attorney.
  • The type of report - Traffic.
  • The date and location of occurrence.
  • A report number, if known.
  • The vehicle license number, when applicable.

and mail the above information to:

Sacramento Police Department
Attn: Records Unit - Document Processing
5770 Freeport Blvd. Suite 100
Sacramento, CA 95822

Where do I get a clearance letter?

Local Police Record Clearance Letter

Any persons currently living in the City of Sacramento; or have lived in city at one time as an adult (18 and over) may request a local record clearance letter. The Sacramento Police Department cannot give or obtain a state-wide police record clearance. A record clearance letter for adoption purposes only will be notarized at no additional cost pending availability of Department Notary or requestor can arrange to provide a Notary of their choice when Department Notary is not available.

Requestor lives in the Sacramento Area
If you live in the Sacramento area, please bring picture identification to the public counter at 5770 Freeport Blvd. There is a fee of $62 per letter and you will be required to have a thumb print taken (used for comparison if a possible record is found). Be sure to indicate if multiple letters are needed and/or if any special wording needs to be included in the clearance letter. You have the option of having your Record clearance letter mailed to you or you may request a phone call for pickup of the letter. If picking up the clearance letter be sure to bring your photo identification. Turn around time is 10 working days.

Requestor lives outside of the Sacramento Area
If you live outside of the Sacramento area, forward your request and be sure to include the following:

  • Date of birth
  • Social security number (when available)
  • Last Sacramento address
  • Return address
  • Copy of your picture identification
  • $62 money order or cashier's check payable to "City of Sacramento"

Send all of the above to:

Sacramento Police Department
Attn: Records-Clearance Letters
5770 Freeport Blvd. Suite 100
Sacramento, CA 95822

A search will be conducted using provided information. Be sure to indicate if multiple letters are needed and/or if any special wording needs to be included in the clearance letter. Your Record clearance letter will be mailed out to you after 10 working days.

State and National Record Clearance Letter

California Department of Justice - The California Department of Justice (DOJ) will provide a statewide criminal clearance if you are an immigration applicant and you have been directed to obtain California or local clearances by the United States Immigration and Naturalization Service, by a United States consulate or embassy, or by a foreign government for emigration from the United States. Processing time is approximately three to four weeks. For DOJ clearance letter information contact:

California Department of Justice
4949 Broadway
Sacramento, CA 95820
(916) 227-3822

Federal Bureau of Investigation - You may also request a clearance letter for the purposes of immigration, emigration and visas from the Federal Bureau of Investigation (FBI). The FBI furnishes national clearances directly to the embassy or consulate that is processing the applicant. For further information regarding an FBI clearance letter, please call the FBI at (202) 324-3000.

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How can I get a copy of my criminal arrest record?

Local Police Criminal Record Summary

Any persons cited or arrested by the Sacramento Police Department may obtain a summary of their local criminal arrest record maintained by our Department. The Sacramento Police Department cannot give or obtain a state-wide police record.

Requestor lives in the Sacramento Area
If you live in the Sacramento area, please bring picture identification to the public counter at 5770 Freeport Blvd. The record summary consists of dates, charges and dispositions (when available) of arrests/citations with this Department only. There is a fee of $288 and you will be required to be fingerprinted. Your record summary will be mailed out to you after 10 working days.

Requestor lives outside of the Sacramento Area
If you live outside of the Sacramento area, a set of fingerprints is required from your local law enforcement agency. forward your request and be sure to include the following:

  • Date of birth
  • Social security number (when available)
  • Fingerprints obtained from your local law enforcement agency
  • Return address
  • Copy of your picture identification
  • $288 money order or cashier's check payable to "City of Sacramento"

Send all of the above to:

Sacramento Police Department
Attn: Records-Arrest Summaries
5770 Freeport Blvd. Suite 100
Sacramento, CA 95822

The record summary consists of dates, charges and dispositions (when available) of arrests/citations with this Department only. Your record summary will be mailed out to you after 10 working days.

State Criminal Record Summary

A personal criminal history report can be ordered for current or former California residents by requesting a Record Review Packet from the State of California. The fee for the Record Review Packet is $32.00.

A packet can be requested by phone by calling (916) 227-3849 or (916) 322-2209. Select option 3, then 1, then 1, and leave your request for a packet.

A packet can also be requested by mail at the following address: (Please do not send the fee with your written packet request)

California Department of Justice
Attn: Records Review Unit
P.O. Box 903417
Sacramento, CA 94203-4170

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How can I get a copy of a police report?

Guidelines for releasing reports

The release of police reports is governed by the California Public Records Act (Government Code Section 6250-6260), as well as department policy.

Police report information shall not be released without first establishing both the "right to know" and the "need to know." "Right to know" is defined as the right to obtain police report information pursuant to court order, statute, or decisional law. "Need to know" is defined as the necessity to obtain police report information to execute official responsibilities.

Police reports are not released to arrested individuals and/or suspects. These individuals may obtain reports through their legal representatives through the discovery and/or subpoena process.

Types of reports that can be released

The following guidelines pertain to the release of police reports to victims or their legal or insurance representatives. Landlords and/or property owners must be listed in the report as victims in order to receive the report.

Property Crime Reports
Copies of the initial reports may be released after the names of arrested persons or suspects are deleted. Any additional lists and descriptions of stolen, damaged, or missing property may also be released.
Person Crime Reports
The face sheet of reports involving crimes against persons, the victim's statement and descriptions of any injuries sustained by the victim may be released. In cases of person crimes which include thefts; i.e., Grand theft person, Strong-arm robbery, etc., the face sheet plus any lists and descriptions of stolen property or injuries sustained by the victim may be released.
Traffic Accident Reports
Copies of the entire report may be released unless the report indicates Hit and Run or Fatal. In those cases, the report will only be released after approval of the Traffic Section or after 90 days has elapsed.
Lost of Found Property Reports
Copies of incident reports classified as Lost Property or Found Property may be released.
Driving Under the Influence Reports DUI
DUI reports shall be released to the subject of the report or their authorized agent, minus any Department of Motor Vehicle Forms.
Types of reports that cannot be released
  • Any reports not listed above.
  • Investigative supplements.
  • Photographs of arrested persons, witnesses or suspects.
  • Reports of booked property or evidence.
  • Crime scene photographs.
Get a copy of a police report

If you want to request a copy of a crime report, you must mail your written request to the Records Unit. You can only receive a crime report if you are an authorized person such as the victim, the victim's representative, or as provided in Section 6254 of the Government Code. Send your request to:

Sacramento Police Department
Attn: Records Unit
5770 Freeport Blvd. Suite 100
Sacramento, CA 95822 (map it)

To obtain a copy of a crime report, you must provide

  • The name(s) and address(es) of the victim(s).
  • The insurance policy number if the requestor is an insurance company.
  • A release from the victim if the request is from an attorney.
  • The type of report: robbery, assault, etc.
  • The date and location of occurrence.
  • The report number, if known.
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Where can I get more information?

For further questions and clarifications, please contact the Police Department's Records Division at (916) 808-0620.

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